How to send a document by email directly from Microsoft Word
In one of our previous articles, we talked about how you can personalize the ribbon interface in MS Office applications by adding new tabs and groups. Today I’m going to tell you how to add a ribbon command to send the document via e-mail.
Before we start, I propose to discuss the scenario. So, after finalizing the document you want to send as an attachment via e-mail, chances are you will use one of the traditional options:
- you will either open your email client, create a new email and manually add the document as an attachment;
- or go into the directory where the document is stored. Then click the right mouse button and in context menu choose send to -> mail Recipient.
How about the team that will allow you to do this directly from Word? This is exactly what I want to tell you.
Note: please note, this guide won’t help you if you send email you are using web email services (Gmail and Mail.ru for example) and not a desktop e-mail clients.
How to add a mail command to the ribbon in Word 2013
For example, I will use Word 2013, but in previous versions all the steps are more or less similar.
Step 1: Click «File».
Step 2: In the left pane, click «Settings» to open the «Word Options».
Step 3: In the opened window select «Customize the ribbon».
Step 4: Now, you can either create a new tab and / or group (as explained here), or add command to send e-mail to one of the existing tabs. I believe that the team will fit perfectly in the tab «Distribution», but in it we will create a new group. In the «Word Options» on the right side select the tab «Mailings» and click «Create group».
Step 5: you May want to rename the created group. To do this, click the right mouse button, and then choose «Rename» and enter a new name.
Step 6: Next you need to add command to send email. In the left part of the window «Word Options» in the list of commonly used commands, find the command «Send by email» and click «Add».
The result will be as in the screenshot below.
Now click «OK» and go back to the tape to see what has changed. On the tab «Lists» you should see a new group, and within it a command to «Send an email».
How does the command «Send email»
The next time you create a document and choose to send it by e-mail, all you have to do is go to the tab «Mailings» and choose «Send by email». As a result, in the mail client by default will create a new email, and your document will be attached as an attachment.
You will have to specify the recipient’s address and click «Send».